MILPER MESSAGE NUMBER : 07-259
AHRC-MSP-E
ENLISTED PROMOTIONS AND REDUCTIONS, PROCEDURAL GUIDANCE FOR IMPLEMENTING THE SOLDIER SELF-SERVICE DA FORM 3355
...Issued: [10/04/2007]...
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A. AR 600-8-19, ENLISTED PROMOTIONS AND REDUCTIONS, 11 JUL 07
1. THIS MESSAGE NUMBER WILL EXPIRE NLT AUG 09; HOWEVER, THE PROCEDURES WILL REMAIN IN EFFECT UNTIL SUPERSEDED OR RESCINDED.
2. THIS MESSAGE APPLIES TO SEMI-CENTRALIZED PROMOTIONS, ACTIVE ARMY COMPONENT.
3. THIS MESSAGE PROVIDES PROCEDURAL GUIDANCE FOR IMPLEMENTING THE SOLDIER-SELF SERVICE AUTOMATED DA FORM 3355. EFFECTIVE 11 OCT 07, SOLDIERS AND UNITS ARE REQUIRED TO USE THE NEW AUTOMATED SELF-SERVICE DA FORM 3355. THIS SYSTEM WILL BE THE SYSTEM OF RECORD FOR ALL CUT-OFF SCORES EFFECTIVE WITH 1 DEC 07 PROMOTIONS, AS OUTLINED BELOW.
4. WITH THESE CHANGES, EFFECTIVE 1 DEC 07, HARD-COPY DA FORM 3355 ARE NO LONGER REQUIRED TO BE MAINTAINED AT PROMOTION WORK CENTERS. THE PAST PRACTICE OF MAINTAINING A PROMOTION PACKET IS OBSOLETE. BECAUSE PROMOTION SCORES ARE BASED ON DATA CONTAINED IN A SOLDIER’S OFFICIAL RECORD, MAINTENANCE OF A HARD COPY DA FORM 3355 IS UNNECESSARY. PROMOTION WORK CENTERS ARE REQUIRED TO MAINTAIN THE FOLLOWING DOCUMENTS:
A. THE AUTHENTICATED AAA-294 (ENLISTED PROMOTION REPORT) AND THE AUTHENTICATED PROMOTION BOARD PROCEEDINGS FOR PROMOTION TO SERGEANT AND STAFF SERGEANT.
B. THE BOARD PROCEEDING MEMORANDUM WILL BE ADJUSTED TO INCLUDE THE FOLLOWING DATA FOR EACH SOLDIER RECOMMENDED:
COMMANDER’S POINTS, TOTAL ADMIN POINTS, BOARD POINTS, AND TOTAL POINTS.
C. DA FORM 3356 AND DA FORM 3357.
D. DA FORM 4856 (DEVELOPMENTAL COUNSELING FORM) WHEN SOLDIER IS NOT RECOMMENDED.
5. THE ARMY DCS, G1 APPROVED MODIFICATIONS TO EXISTING PROCEDURES WITHIN THE AUTOMATED 3355 PROMOTION POINT WORKSHEET TO ENABLE A SMOOTHER TRANSITION TO THE DEFENSE INTEGRATED MILITARY HUMAN RESOURCE SYSTEM (DIMHRS) AND TO SUPPORT THE ARMY’S CONVERSION TO PERSONNEL SERVICE DELIVERY REDESIGN (PSDR). THIS NEW PROGRAM IS CALLED THE “SOLDIER SELF- SERVICE DA FORM 3355”. THIS SYSTEM ALLOWS SOLDIERS TO UPDATE THEIR AUTOMATED DA FORM 3355, PROMOTION POINT WORKSHEET (PPW)
WITHOUT HAVING TO ACCUMULATE 20 OR MORE NEW PROMOTION POINTS AND ELIMINATES PROMOTION ADMINISTRATIVE REVALUATIONS. ADDITIONALLY, THE NEW PROMOTION CYCLE ALLOWS SOLDIERS INTEGRATED ONTO THE PROMOTION STANDING LIST TO BE SELECTED (IF DA CUT-OFFS ARE MET FOR MILITARY OCCUPATION SKILL (MOS)) THE FOLLOWING MONTH. WITH THESE CHANGES, ALL PROMOTION SCORES ARE AUTOMATICALLY CALCULATED WITHIN THE SYSTEM. LEADERS WILL BE PROVIDED DETAILED REPORTS TO ENABLE THEM TO MONITOR AND COMPARE SOLDIER’S POINTS FROM MONTH TO MONTH.
6. SOLDIERS ROLE:
A: SOLDIERS IN THE GRADES OF SPC THROUGH SGT MAY ACCESS THE “SOLDIER SELF-SERVICE” DA FORM 3355, REGARDLESS OF PROMOTABLE STATUS. SOLDIERS MAY ACCESS THIS APPLICATION VIA THE HRC ENLISTED PROMOTION HOMEPAGE (
HTTPS://WWW.HRC.ARMY.MIL/SITE/ACTIVE/SELECT/ENLISTED.HTM ). LOOK FOR THE APPLICATION BOX (RIGHT SIDE) THAT LISTS AN APPLICATION CALLED “SOLDIER SELF-SERVICE AUTOMATED DA FORM 3355”. ALL SOLDIERS MUST USE AKO USERID AND PASSWORD TO GAIN ACCESS. THIS PROVIDES ALL ELIGIBLE SOLDIERS AN AVENUE TO SEE HOW MANY PROMOTION POINTS THEY WOULD HAVE PRIOR TO APPEARING BEFORE A PROMOTION BOARD. WHILE SOLDIERS IN A NON-PROMOTABLE STATUS MAY VIEW AND UPDATE SELECT CATEGORIES OR AFFECT CHANGES TO THE AUTOMATED DA FORM 3355, POINTS WILL NOT BE APPLIED TO A PROMOTION SCORE UNTIL AFTER SUCCESSFUL COMPLETION OF A PROMOTION BOARD APPEARANCE. SOLDIERS IN A PROMOTABLE STATUS THAT UPDATE SELECT CATEGORIES ON THE AUTOMATED DA FORM 3355, OR AFFECT CHANGES THROUGH ERB UPDATES, WILL HAVE THOSE CHANGES APPLIED TO THEIR PROMOTION SCORE.
THERE IS NO LONGER A 20-POINT MINIMUM REQUIREMENT FOR ADJUSTMENTS; SOLDIERS MAY ADD POINTS AS THEY ARE EARNED AT ANY TIME. B. SOLDIERS ARE RESPONSIBLE TO REVIEW THEIR ENLISTED RECORD BRIEF (ERB) ENSURING THEIR RECORDS ARE CURRENT AND UP TO DATE. DATA ACCURACY IS KEY TO PROPERLY AWARD PROMOTION POINT CREDIT. SOLDIERS WILL REPORT TO THEIR BN S-1 HUMAN RESOURCE (HR) SPECIALIST FOR ERB UPDATES.
C. SOLDIERS WILL BE RESPONSIBLE FOR MAINTAINING AND SAFEGUARDING ALL PROMOTION RELATED DOCUMENTS. COMMANDERS AND FIRST SERGEANT MAY, AT ANY TIME, REQUIRE A SOLDIER TO BRING IN PROMOTION DOCUMENTS FOR REVIEW.
D. SOLDIERS CAN ONLY CHANGE PROMOTION POINTS IN THE FOLLOWING CATEGORIES:
1. AWARDS
A. CERTIFICATES OF ACHIEVEMENT.
B. HAZARDOUS DUTY POINTS (AIRBORNE).
2. CIVILIAN EDUCATION:
A. COLLEGE COURSE COMPLETION (FOR ONLY THOSE SOLDIERS WITH A RECORD OF HAVING INITIAL COLLEGE COMPLETION IN THEIR FILE). ALL INITIAL COLLEGE CREDIT MUST BE COORDINATED WITH YOUR UNIT S-1.
B. CLEP/DANTES COMPLETION (SUBSEQUENT CHANGES ONLY).
C. DEGREE COMPLETION (WITHIN GRADE).
3. MILITARY TRAINING
A. ARMY CORRESPONDENCE COURSE PROGRAM/COMPUTER-BASED TRAINING (SUBSEQUENT CHANGES ONLY). ALL INITIAL COLLEGE CREDIT MUST BE COORDINATED WITH YOUR UNIT S-1.
B. CERTIFICATE OF TRAINING (DA FORM 87).
C. NCOES ACHIEVEMENT (HONOR GRAD, LEADERSHIP RECIPIENT, ETC).
7. FIRST SERGEANT AND COMPANY COMMANDER’S ROLE:
A. ON OR ABOUT THE SECOND OF EACH MONTH, COMMANDERS WILL RECEIVE THE PROMOTION ELIGIBILITY ROSTER (AAA-294 REPORT) FOR THEIR UNIT IDENTIFYING SOLDIERS WHO ARE ELIGIBLE FOR SERGEANT (SGT) OR STAFF SERGEANT (SSG) RECOMMENDATION THE FOLLOWING MONTH. FOR SOLDIERS BEING RECOMMENDED TO SGT AND SSG, THE COMMANDER WILL WRITE THE DUTY PERFORMANCE POINTS LISTING ALL FIVE CATEGORIES DIRECTLY ON THE REPORT AND RETURN IT TO THE S1 NO LATER THAN THE 18TH DAY OF THE MONTH.
B. ALL EXISTING AUTOMATIC LIST INTEGRATED (ALI) PROCESSES DO NOT CHANGE. COMMANDERS WILL EITHER RECOMMEND OR DENY LIST INTEGRATION. AUTOMATIC LIST INTEGRATED SOLDIERS WILL RECEIVE 350 POINTS UNTIL RECOMMENDED AND BOARDED. THERE ARE NO CHANGES TO CURRENT PROCESS OF REVIEWING THE PROMOTION ELIGIBILITY ROSTER.
C. MONITOR AND TRACK S1 UNIT REPORTS MONTHLY FOR SOLDIER’S PROGRESS AND UNUSUAL POINT INCREASES TO ENSURE INTEGRITY OF THE SYSTEM.
8. COMMAND SERGEANTS MAJOR/SERGEANTS MAJOR AND PROMOTION AUTHORITY’S ROLE:
A. CONDUCT MONTHLY PROMOTION BOARDS IN TIME TO ALLOW APPROVAL SIGNATURE OF THE PROMOTION AUTHORITY AND DATA INPUT BY THE S1 PRIOR TO CLOSE OF BUSINESS ON THE EIGHTH DAY OF THE EACH MONTH. PROMOTION BOARDS CAN BE CONDUCTED BEGINNING THE 2OTH DAY OF THE PROCEEDING MONTH AND MUST BE COMPLETED IN SUCH A TIMELY FASHION AS TO SUPPORT APPROVED POINT SUBMISSION (BY THE S-1) NO LATER THAN THE EIGHT DAY OF THE RECOMMENDED MONTH.
9. S-1’S AND PROMOTION WORK CENTERS:
A. UNIT S-1’S CAN ACCESS THIS SYSTEM VIA E-MILPO (
HTTPS://EMILPO.AHRS.ARMY.MIL ).
B. PROVIDE COMMANDERS WITH MONTHLY PROMOTION REPORTS.
C. PROVIDE ASSISTANCE TO SOLDIERS QUESTIONS OR POINTS UPDATES THAT ARE NOT ACCESSIBLE TO SOLDIERS ON THE AUTOMATED DA 3355, THROUGH ERB UPDATES (NOTE: S1/PWCS WILL UPDATE AUTOMATED DA 3355 FOR SOLDIERS IN REMOTE SITES OR WITHOUT ACCESS TO COMPUTERS).
D. INPUT BOARD POINTS AND COMMANDER POINTS FOR BOARDED SOLDIERS ONCE BOARD PROCEEDINGS ARE APPROVED BY THE PROMOTION AUTHORITY. ALL SCORES MUST BE INPUT INTO THE SYSTEM NLT 2400 EST, THE EIGHTH DAY OF THE RECOMMENDED MONTH.
E. DOWNLOAD THE MONTHLY PROMOTION AUDIT REPORT FROM THE ADMIN MENU OF THE “SOLDIER SELF-SERVICE DA 3355” NLT THE 15TH OF EACH MONTH AND CONDUCT AUDITS PRIOR TO THE 25TH OF EACH MONTH. REPORT FINDINGS TO HRC PROMOTIONS NLT THE 30TH.
F. IN/OUT PROCESSING. THE AUTOMATED SYSTEM CONSTITUTES AN OFFICIAL RECORD. PROMOTION PACKETS ARE DEFINED AS THE APPROVED BOARD PROCEEDINGS. BECAUSE PROMOTION SCORES ARE A LIVING, VIRTUAL PRODUCT, SOLDIERS WILL NOT BE REQUIRED TO BRING SOURCE DOCUMENTS IN FOR VALIDATION WHEN IN PROCESSING. THE PRIMARY FUNCTION DURING IN PROCESSING IS TO IDENTIFY SOLDIERS WHO HAVE MET THE CUTOFF SCORE WHILE EN-ROUTE AND THAT A SOLDIER’S PROMOTABLE STATUS IS OTHERWISE ACCURATE.
G. TABLES 3-3, 3-5, 3-6, 3-7, 3-8, 3-9 AND 3-12 ARE MODIFIED AND PROVIDED BELOW. THESE TABLES WILL BE USED IN LIEU OF THOSE IN AR 600-8-19. TABLE 3-22 IS NEW AND PROVIDED BELOW:
(Tables didn't format correctly in the cut/paste, tables can be found in this linked copy of the milper message: Milper Message 07-259...note the changed board requirements reflecting 1 month prior in the tables.) 10. POC THIS MESSAGE IS THE JUNIOR ENLISTED PROMOTION BRANCH AT DSN 221-8010 OR COMMERCIAL 703 325-8010.
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